Maintaining an organized desk is more than just a matter of aesthetics—it can significantly enhance your concentration and reduce stress, whether you’re working from home or in the office. German psychologist Iris Dohmen, who advises companies on stress and time management, emphasizes the importance of a tidy workspace and explains why she has moved away from using Post-it notes.
Dohmen believes that good organization, especially at your desk, plays a crucial role in lowering stress levels. She points out that an untidy desk not only reflects poorly on the individual but can also cause issues for colleagues. For example, if you’re absent due to illness, an unorganized workspace can make it difficult for someone covering for you to find essential documents, leading to frustration and delays.
Moreover, an untidy desk can give the impression that you’re disorganized and not fully committed to your work. This perception can affect how managers and clients view your professionalism, potentially impacting your career.
While keeping your workspace tidy is important, Dohmen advises against eliminating all personal items. A family photo or a small plant can serve as positive triggers, offering brief moments of relief during stressful situations. These items can help you stay positive, especially during challenging tasks like difficult phone calls with clients.
However, balance is key. Overloading your desk with personal items, like magazines or puzzles, can be distracting and hinder your focus. Dohmen suggests keeping only the essentials on your desk and organizing it based on the relevance and urgency of tasks. For instance, if you’re expecting an important call from a client, having all necessary documents within easy reach is crucial for maintaining professionalism and efficiency.
Dohmen also highlights the benefits of digital tools for organization. She used to rely on Post-it notes, which often cluttered her workspace. Now, she prefers using online calendars and digital tools to manage her tasks, finding them far more effective in keeping her work organized and her desk clear.
In conclusion, an organized desk can make a significant difference in how you manage your workload and how others perceive your work ethic. By maintaining a tidy workspace, prioritizing tasks, and using digital tools for note-taking, you can create an environment that enhances productivity and reduces stress, making your workday more efficient and enjoyable.
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